One of the most common questions I hear from entrepreneurs in Ottawa, Kanata, and Nepean is simple: “How much does it cost to incorporate a business in Ontario?” It is a great question, and one I get asked every week.
If you have ever tried to figure this out online, you have probably seen a range of answers. That is because the cost depends on a few key factors: whether you are incorporating provincially or federally, whether you handle the paperwork yourself or hire a professional, and what extra services (like name searches or corporate records) you will need.
Let me break it down clearly for you.
The Base Costs of Incorporating in Ontario
To register a business in Ontario, you will go through the Ontario Business Registry. Here is what you should expect:
- Ontario incorporation fee (online): $300 (Articles of Incorporation); and
- Name search (NUANS report): About $13.80 for the preliminary check, and around $75 for the full report if you are incorporating under a unique business name rather than a numbered company;
So, if you are filing your own Articles of Incorporation in Ontario online and choosing a numbered company, your minimum cost is $300. If you want a named company, you will need to add the NUANS report cost, which brings the total closer to $375.
Extra Costs Many People Forget
When I walk Ottawa clients through incorporation, I always highlight some of the “hidden” costs that don’t show up in the filing fee:
- Corporate minute book & bylaws: Around $200–$600 if ordered from a provider (or you can create one with a lawyer);
- Legal fees (if hiring a lawyer): Typically $750–$1,500 depending on complexity, but you are getting much more than paperwork — you are getting advice, compliance, and long-term protection; and
- Annual filings & updates: Corporations must file annual returns, keep records updated, and comply with corporate law. Ignoring this can cause major headaches later.
DIY vs. Professional Incorporation
Many of my Ottawa clients ask if it is worth filing themselves. The answer depends on your situation:
- DIY Incorporation: Cheaper upfront, but risky if you are unfamiliar with corporate law. Mistakes in your Articles of Incorporation can be expensive to fix.
- Lawyer-Assisted Incorporation: Higher upfront cost, but ensures compliance with Ontario law, protects your personal liability, and sets your business up for success.
For most entrepreneurs who plan to grow beyond a sole proprietorship, investing in professional help is well worth it.
Real-Life Ottawa Example
A client in Kanata recently came to me after incorporating online by themselves. They had chosen the wrong share structure, which made it difficult to bring on investors later. Fixing it cost them more in legal fees than it would have to do it right the first time.
That is why I always tell new business owners: incorporation is about more than just registering your business, it is about building a strong legal foundation.
So, What Is the Real Cost?
When clients ask me, “How much does it cost to incorporate in Ontario?” I tell them:
- Bare minimum DIY cost: $300–$375; or
- Professional incorporation with lawyer guidance: $1,000–$2,000 (including filings, NUANS, minute book, and legal advice);
The choice comes down to how much peace of mind and long-term protection you want for your business.
Ready to Incorporate Your Ottawa Business?
If you are ready to register a business in Ontario or file your Articles of Incorporation in Ontario, I would be happy to walk you through the process.
👉 Book a free consultation today and let’s set your business up for success.
